1. Log into the Back Office
2. Click the left menu header: Form, Email. and Report Setup
3. Click “Email Templates”
4. The form loads
5. Click “Add”
6. A form loads.
   • Category: choose “Facility Reservation”
   • In Template Name, enter a unique description that will allow you to easily pick this template from a list.
   • Leave the “From” name blank for your standard email name to auto-populate.
   • Enter a Subject. Make this unique to this template, and make it recognizable. Unlike most templated emails, this will not be reviewed or updated before sending.
   • Now, write the templated email in the Message section of the form.

• Type or paste in the required text using the menu icons at the top left that resemble a clopboard. (If you run into issues with display, paste any text into your notepad first, then copy into the editor)
• Use the text editor options like Styles and Format to quickly make changes to the look of the email.
• Click “check ABC” to check spelling
• To add a box, choose the Style “special container”
• To add bold, italics, strikethrough or underline, highlight the text and use the functions in the menu bar.

Add Hotlinks

• Click on the link icon.
• A form appears.
• Enter the text to display (if text is selected, it will appear here)
• Choose the type of link
• Enter the address or email address
• Save

Add Images

• Click the space you wish to insert an image. Click the small image icon in the edit menu.
• A form appears
• Enter the URL of the image you wish to add. NOTE: UPLOAD THE IMAGE TO THE IMAGE LIBRARY AND COPY THE LINK, THEN PASTE IT HERE: see instructions here.
• Add alternative text for screen readers or in case a reader’s email is set not to display images
• Resize if needed (the preview will show the size)
• Set alignment if needed (the preview will show the image in relation to the text).
• On the next tab, hotlink the image if needed.
• Save.