Create a Membership, Discounts, Coupons, and more

Add a Member Price to A Registration Option

Programs with member pricing are set up like all other programs. If a current member registers for a program with member pricing, the member will automatically get the member rates. 

A member price is automatically charged to registrants who are members of an organization. Usually, a member price  is added at the same time as a registration option is created. However, sometimes a member price may be added to an existing one.

Member price can be applied to the following Registration Types: Program, Day Pass, Ticket, or Team.

Important: Memberships are required for Member Pricing to Apply.

Create a Membership

Quick Instructions:

  • Registration Setup> Program, Day Pass, Ticket, or Team
  • Search>Create New
  • Fill out the form as required to create the Registration Option.
  • Tab 2: Prices
    • Price: Enter a base price. All discounts will be calculated from this price. **Required
    • Member Price: A member price will apply for all current members.
    • If the member price is to be 0, enter 0 in the member price field AND check the box labeled “Alllow Free Member Pricing.”
  • SAVE

Nonmembers will be charged the regular price, while members will automatically get the member price.

Note: If this field is not visible, your installation may not be optimized for membership. If you do not see it, please contact Cogran. There may be an additional cost to setting up Member Management for your organization.

Detailed instructions:

  • Registration Setup Menu, Select Program
  • Search, then click Create New
  • Fill out the form that appears.
  • Basic Information:
    • Name: Enter the name of the program **Required
    • More Information: Include as much additional information as needed. This will display on the confirmation email as well as to the public.
    • Card: Add the program to a card. This is required for public display! 
    • Image: By default, the programs will display with a simple checkmark. By adding an image, the program can be more customized to an organization. Select an image from the list.
    • Text for Email Confirmation: To create a custom email confirmation for this program, enter the text here. 
    • Account Code: Set a code for this program. Programs can share account codes. Account codes are useful for financial reporting.
    • Admin Only View: Restrict program to admin view only for programs that only admins are allowed to manage registration
    • Archive: If this program should no longer appear in lists, check archive here.
    • Copy: Advanced. To copy this program, including questions, first create all of the questions and set all other rules before copying. Then, enter the number of required copies here and then click save. This feature saves time in creating very similar items, for example, items that have the same price, age/grade restrictions, and questions, but different names. The names can be updated from the list view after clicking save viewing the list of copied programs.
  • Pricing
    • Price: Enter a base price. All discounts will be calculated from this price. **Required
    • Tax Code: If tax is applicable, set the tax rate here. Cogran comes pre-loaded with the common tax rate of 6.5%. To change this option, contact support@cogransystems.com
    • Member Price: A member price will apply for all current members.
    • Resident Price: A resident price is triggered when a user enters the local zip/postal code.  Residents will pay this price, while non-residents pay the full price. Note: Set the zip/postal codes under system settings.
    • Early Registration Discount Amount: If early registration discounts are offered, set the amount here.
    • Late Registration Fee Amount: If late registration fees are charged, set the amount here.
    • Quantity Break: Set the number of programs that must be purchased  for the discount to apply.
    • Quantity Discount Amount: Set the amount of the discount
    • Sibling Discount: Set the number of participants who must register for this program for the discount to apply.
    • Sibling Discount Amount: Set the amount of the discount
  • Installments
    • Deposit: Set the first deposit amount. To allow payments in installments, set the amount of the deposit (due at time of checkout), then how many installments are required.
    • Number of Installments: Set a number of months. The payment amount will be automatically calculated by price less deposit divided by number of payments.
    • Installment Fee: If desired, assign an extra fee to each installment.
    • Installment Interval: If payments are desired in intervals over one month, enter the number of months between payments here. 
  • Restrictions
    • Age From: Set younger age of the age range that is eligible to register for this program. This information will display on the public web page, and once a user is logged in, this information will validate against a registrant’s data to prevent registrations for the incorrect program.
    • Age To: Set the older age of the age range that is eligible to register for this program. This information will display on the public web page, and once a user is logged in, this information will validate against a registrant’s data to prevent registrations for the incorrect program.
    • Grade From: Set earliest grade of the age range that is eligible to register for this program. This information will display on the public web page, and once a user is logged in, this information will validate against a registrant’s data to prevent registrations for the incorrect program.
    • Grade To: Set the later grade of the age range that is eligible to register for this program. This information will display on the public web page, and once a user is logged in, this information will validate against a registrant’s data to prevent registrations for the incorrect program.
    • Gender: If this program is only for a particular gender, select it here. This information will display on the public web page, and once a user is logged in, this information will validate against a registrant’s data to prevent registrations for the incorrect program.

Save

Updated 10.22

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