Member Export for Printer

Membership

Using a Card Printer

If your organization uses a Fargo DTC1250e card printer with CardPresso Beginner Edition, you can quickly create and print membership cards using a CSV export from Cogran.

Before You Begin

Design your membership card in CardPresso one time. Your card can include items such as:

  • Member Name
  • Membership ID
  • Barcode
  • Organization logo or branding

Once the template is created, it can be reused whenever you need to print new cards.

Step 1: Export Member Data from Cogran

  1. Navigate to Front Page>Registration>Member Detail Report
  2. Open the Member Detail report.
  3. Select the members you wish to print cards for by clicking on the hamburger menu and choosing fields to show/hide
  4. Include the fields you want on the card, such as:
    • Name
    • Barcode ID (or Member ID)–note that barcodes will be generated by the printer and appear in numeric form for export
    • Membership Expiration Date (optional)
  5. Click Export.
  6. Save the file as a CSV (.csv).

Example:

NameBarcodeID
John Smith10002345
Mary Johnson10002346
Robert Brown10002347

Step 2: Open CardPresso

  1. Launch CardPresso.
  2. Open your existing membership card template, or create a new one.
  3. Select your Fargo DTC1250e printer.

Step 3: Connect Your CSV File

  1. From the menu, select Database > Connect.
  2. Choose Text File / CSV as the data source.
  3. Browse to and select your exported CSV file.
  4. CardPresso will display the available fields from your
  • ExpirationDate (if included)

Step 4: Map the Fields

Each object on your card template must be linked to a field in the CSV.

Name

  1. Select the Name text object on the card.
  2. Set the data source to the Name field.

Barcode

  1. Select the barcode object.
  2. Choose Code 128 (recommended).
  3. Set the data source to the BarcodeID field.

Optional Fields

If your export includes additional information, map those fields as well:

  • Photo → Photo object
  • Expiration Date → Text object

Step 5: Preview the Cards

CardPresso will display one card for each row in your CSV file.

Example:

Record 1

  • John Smith
  • 10002345

Record 2

  • Mary Johnson
  • 10002346

Review the preview to ensure names, barcodes, and photos appear correctly.

Step 6: Print Membership Cards

  1. Click Print.
  2. Select Print All Records or choose specific records.
  3. The Fargo printer will print one membership card for each member in the CSV.

Recommended Export Fields

For the most flexible membership card design, include these fields whenever possible:

  • Name
  • Barcode ID (or Member ID)
  • Photo
  • Membership Expiration Date

These fields allow your organization to produce professional-looking cards while supporting future enhancements without redesigning the template.

How the Workflow Fits Together

Cogran
   ↓
Member Detail Report
   ↓
Export CSV
   ↓
Open CardPresso
   ↓
Connect CSV
   ↓
Map Fields
   ↓
Preview Cards
   ↓
Print Membership Cards

Note: The Fargo DTC1250e is a card printer only. It does not scan barcodes or QR codes. To check members in using their printed cards, you’ll need a separate USB barcode scanner, QR scanner, or a mobile device running your check-in application.

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