Helping Your Registrants, Reports

Registration Reports

These registration reports are available in the Cogran Back Office.

  • Log into the Back Office
  • In the left menu, click “Reports-Registration Monitoring”
  • Select a report by clicking “Open.” A list of reports is below: note that as Cogran often adds new reports, this list may not be comprehensive.
  • A filter populates. Fill out this filter to find your data. Hint: Cogran filters only search on the first letters to find a perfect match. To create a wildcard search, use the %.
  • Click search
  • The report populates.
    • Use “Download’ to download a spreadsheet
    • Click “Send Email” to send an email to all listed in the filtered report. This pulls up the Cogran Communications Panel.
  • Additional features include:
    • Drag-and-drop columns: click and hold in the header to drag columns
    • In-column filter: click in the column filter to:
      • sort alphabetically
      • find “contains”
    • Send individual emails: click “send email” to send an individual email

Reports:

Add-Ons by Session

Add-ons selected during registration by session with contact. Revenue collected against a future session date.

Search on:

  • First Name
  • Last Name
  • Email
  • Session
  • Add-on Program

Checkout Status

Shows checkout attempts, pending and completed. Tip: Monitor daily to track attempted registrations

Search on:

  • Registration Reference
  • First Name
  • Last Name
  • Email
  • Status
  • Transaction ID
  • Date of Reg (to-from)

Day Pass Reconciliation

Shows checkout attempts, pending and completed. Tip: Monitor daily to track attempted registrations

Search on:

  • First Name
    Last Name
    Variance exists

Day Passes Outstanding

Day passes with an outstanding balance and calculated liability

  • First Name
  • Last Name
  • Email
  • Select from list
  • Program
  • Low Balance Search
  • Payment Date (To-From)

Medical List

Show medical conditions and contacts by participant

Search on:

  • Session
  • Year
  • First Name
  • Last Name
  • Medical
  • To perform a wildcard search prefix your search word with % eg %diabetic
  • Email
  • Session Date From (From – To)

Participant Assignments to a Team

Participants assigned to a team includes players and volunteers

Search on:

  • Session
  • First Name
  • Last Name
  • Team Name
  • Select from list
  • Team Grade
  • Year
  • Email

Participant in One Program but Not Another Program

Get a list of participants missing between two registration periods. Tip: Find who registered last season but not now.

Search on:

  • Registration Period Was in
  • Registration Not In


Pickup Contacts

Shows pickup contacts by session and location
Program

Search on:

  • PickUp Contact
  • First Name
  • Last Name
  • Team / Class
  • Email
  • Session Date (From-To)

Program Questions with Responses

List of program questions and responses. Search by response or question

Search on:

  • Session
  • First Name
  • Last Name
  • Email
  • Qn Category
  • Qn Short Description
  • Grade
  • Age Group
  • Username on Registration Period

Registration

Participant registrations by session including full contact details and address.

Search on:

  • First Name
  • Last Name
  • Email
  • Program
  • Session Date From (From – To)
  • Registration Period or Season
  • Session
  • Year
  • Card
  • Season
  • Created Date (From – To)

Registration and Waitlist Counts

Shows counts by session

Search on:

  • Program search
  • Session date from (From-To)
  • Card
  • Season
  • Year

Registration Count by Month

Shows counts by session by month – based on UTC dates

Search on:

  • Year
  • Month

Revenue and Registrations by Session and Class

Shows session details, account codes, revenue and registrations. Tip: Use to pay class instructors

Search on:

  • Registration Period or Season
  • Session Date (From – To)
  • Class Name

Revenue and Registrations grouped by Program

Shows revenue and registrations rolled up to the program level.

Search on:

  • Registration Period or Season
  • Program
  • Session Date (From – To)
  • Account Code

Shirt / Uniform List

Shows shirt size, shoe size and short size by various criteria including team, session and class. Tip: Use for apparel distribution

Search on:

  • Is the Uniform a Paid Option?
  • Team Name
  • First Name
  • Last Name
  • Email
  • Shirt Size
  • Session
  • Activity

Shirt Size Count by Team Color and Size

Total count of shirts/uniforms purchased by size. Tip: Use for apparel purchasing.

Search on:

  • Session
  • Shirt Size

Ticket Registrations by Event

Tickets purchased by prime contact for an event

Search on:

  • Session Search *
  • Last Name
  • First Name
  • Event Date (From – To)
  • Email

Waitlist

Shows participants on a waitlist. Tip: Use to contact participants as spaces open.

Search on:

  • Session
  • First Name
  • Last Name
  • Email
  • Followup Date (From – To)
  • Date Email Sent (From – To)

Date Accepte

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